Job Overview

Full Time

40 hours per week



Reports to

Regional Inspection Manager

Deadline date

September 24, 2021

Job Purpose

As a Coordinator you will play key role in supporting our clients with coordination requirements for their global projects.

As a Coordinator you will play key role in supporting the clients with coordination requirements as follows:

  • Liaise with Customers for proper follow-up of inspection requests.
  • Select Examiners, inspectors and technicians from approved global network to fulfil a specific service request.
  • Package CV to Customer and monitor approval.
  • Mobilize Examiners, inspectors and technicians to vendors as per customers’ requests.
  • Evaluate reports, deliverables and maintain deadlines for timely delivery of work.
  • Maintain communications with clients, Examiners, inspectors, technicians, vendors and the NECIT office.
  • Play an essential role in maintaining effective relationships with our clients.
  • You will report and communication directly with our Manager.

Job Description

Essential Duties and Responsibilities

  • Direct reporting to Regional manager
  • Competent and experienced in the use of word processing software such as Microsoft Word / Excel / Outlook
  • Draft letters / documents as required
  • Preparing quotations for client Certification, inspection and NDT requirements based on approved contract rates schedules and margins
  • Deal with telephone and email enquiries, using an email system (e.g. Outlook)
  • Organise and store electronic documents and computer-based information
  • Upload inspectors information into our NECIT System from around the globe in accordance with company procedures
  • Full understanding of the company GDPR policy, and implement & communicate it to all relevant and interested parties.
  • Review CVs for qualifications and competencies and submit to clients based upon specific end user requirements
  • Populate our global inspection matrix with inspectors’ personal details, qualifications and competencies.
  • Create and maintain CV archiving systems for each inspector & country
  • Partake in internal Auditing of the quality management system and assist the quality manager
  • Maintain accurate diaries and arranging appointments / meetings etc. accordingly
  • Schedule and attend meetings, create agendas and record/archive minutes of meetings (if required).
  • Liaise with staff in other departments, and with external contacts
  • Arrange meetings if required by regional manager
  • Assist in checking timesheets and supplier invoices
  • Assist in creating client timesheets and invoices and submit to regional manager for approval

Must Have

Education/Knowledge, Skills and Work Experience Requirements

  • Minimum 1 years experience in a coordination position
  • Strong organisational skills
  • Effective presentation skills and attention to detail
  • The ability to plan your own work, work on your own initiative and meet deadlines
  • The ability to manage pressure and conflicting demands and prioritise tasks and workload
  • The ability to accept and understand instructions
  • Excellent oral and written communication skills
  • Professional tact, discretion and respect for confidentiality
  • A pleasant and confident telephone manner
  • Ability to work effectively in a team and become a key member of the team.

Benefits include:

  • Casual dress
  • Company events
  • Company pension
  • On-site parking

Apply Now

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