Inspection Coordinator (Trainee)


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Job Overview

Full Time

40 hours per week



Reports to

Regional Inspection Manager

Deadline date

September 24, 2021

Job Purpose

As an Inspection Coordinator you will play key role in supporting our clients with coordination requirements for their global projects.

As an Inspection Coordinator you will play key role in supporting the clients with coordination requirements as follows:

  • Liaise with Customers for proper follow-up of inspection requests.
  • Select inspectors from approved global network to fulfil a specific service request.
  • Package Inspectors’ CV to Customer and monitor approval.
  • Mobilize inspectors to vendors as per customers’ requests.
  • Evaluate reports, deliverables and maintain deadlines for timely delivery of work.
  • Maintain communications with clients, inspectors, vendors and the NECIT office.
  • Play an essential role in maintaining effective relationships with our clients.
  • You will report and communication directly with our Regional Manager.

Job Description

Essential Duties and Responsibilities

  • Direct reporting to Regional manager
  • Competent and experienced in the use of word processing software such as Microsoft Word / Excel / Outlook
  • Draft letters / documents as required
  • Preparing quotations for client inspection requirements based on approved contract rates schedules and margins
  • Deal with telephone and email enquiries, using an email system (e.g. Outlook)
  • Organise and store electronic documents and computer-based information
  • Upload inspectors information into our NECIT System from around the globe in accordance with company procedures
  • Full understanding of the company GDPR policy, and implement & communicate it to all relevant and interested parties.
  • Review CVs for qualifications and competencies and submit to clients based upon specific end user requirements
  • Populate our global inspection matrix with inspectors’ personal details, qualifications and competencies.
  • Create and maintain CV archiving systems for each inspector & country
  • Partake in internal Auditing of the quality management system and assist the quality manager
  • Maintain accurate diaries and arranging appointments / meetings etc. accordingly
  • Schedule and attend meetings, create agendas and record/archive minutes of meetings (if required).
  • Liaise with staff in other departments, and with external contacts
  • Arrange meetings if required by regional manager
  • Assist in checking timesheets and supplier invoices
  • Assist in creating client timesheets and invoices and submit to regional manager for approval

Must Have

Education/Knowledge, Skills and Work Experience Requirements

  • Strong organisational skills
  • Effective presentation skills and attention to detail
  • The ability to plan your own work, work on your own initiative and meet deadlines
  • The ability to manage pressure and conflicting demands and prioritise tasks and workload
  • The ability to accept and understand instructions
  • Excellent oral and written communication skills
  • Professional tact, discretion and respect for confidentiality
  • A pleasant and confident telephone manner
  • Ability to work effectively in a team and become a key member of the team.

Benefits include:

  • Casual dress
  • Company events
  • Company pension
  • Life insurance
  • On-site parking
  • Private dental insurance
  • Private medical insurance
  • Wellness programmes

Apply Now

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