Inspection Coordinator (Trainee)

Job Purpose

As an Inspection Coordinator you will play key role in supporting our clients with coordination requirements for their global projects.

As an Inspection Coordinator you will play key role in supporting the clients with coordination requirements as follows:

Liaise with Customers for proper follow-up of inspection requests.
Select inspectors from approved global network to fulfil a specific service request.
Package Inspectors’ CV to Customer and monitor approval.
Mobilize inspectors to vendors as per customers’ requests.
Evaluate reports, deliverables and maintain deadlines for timely delivery of work.
Maintain communications with clients, inspectors, vendors and the NECIT office.
Play an essential role in maintaining effective relationships with our clients.
You will report and communication directly with our Regional Manager.

Job Description

Essential Duties and Responsibilities

Direct reporting to Regional manager
Competent and experienced in the use of word processing software such as Microsoft Word / Excel / Outlook
Draft letters / documents as required
Preparing quotations for client inspection requirements based on approved contract rates schedules and margins
Deal with telephone and email enquiries, using an email system (e.g. Outlook)
Organise and store electronic documents and computer-based information
Upload inspectors information into our NECIT System from around the globe in accordance with company procedures
Full understanding of the company GDPR policy, and implement & communicate it to all relevant and interested parties.
Review CVs for qualifications and competencies and submit to clients based upon specific end user requirements
Populate our global inspection matrix with inspectors’ personal details, qualifications and competencies.
Create and maintain CV archiving systems for each inspector & country
Partake in internal Auditing of the quality management system and assist the quality manager
Maintain accurate diaries and arranging appointments / meetings etc. accordingly
Schedule and attend meetings, create agendas and record/archive minutes of meetings (if required).
Liaise with staff in other departments, and with external contacts
Arrange meetings if required by regional manager
Assist in checking timesheets and supplier invoices
Assist in creating client timesheets and invoices and submit to regional manager for approval

Must Have

Education/Knowledge, Skills and Work Experience Requirements

Strong organisational skills
Effective presentation skills and attention to detail
The ability to plan your own work, work on your own initiative and meet deadlines
The ability to manage pressure and conflicting demands and prioritise tasks and workload
The ability to accept and understand instructions
Excellent oral and written communication skills
Professional tact, discretion and respect for confidentiality
A pleasant and confident telephone manner
Ability to work effectively in a team and become a key member of the team.

Benefits include:

Full Time